Summary:
The Staffing Optimization analyst is responsible for using critical thinking and data analytical skills to perform facility assessments, compile recommendations, assist with implementation of recommendations and monitor results designed to reduce the overall cost of labor in the hospitals. This position is an independent decision maker regarding the development of plans and actions to apply the organization’s staffing and scheduling best practices, policies, and any other contractual constraints. The Staffing Optimization Analyst works in close collaboration with Group, Division, PI labor and facility leaders and executives to ensure optimal utilization to support staffing requirements/expectations. This individual should possess excellent communication, change management, and data analysis skills and a demonstrated track record of delivering results and attaining goals.
Responsibilities:
- Perform Flex Path Compliance Audits and provide support for other Financial Resiliency initiatives to include but not limited to PRN utilization, overtime, weekend commitment, and under/over commitment.
- Responsible for the observations, formulation, and recommendations on facilities scheduling matrix information based on experience and best practices on staffing, floating, and flexing staff for a Division or facility.
- Actively supports and is a Knowledge Source for optimal use of Facility Scheduler Staffing Dashboard and other FS enhancements. Enables facilities to actively adopt the Flex Path approach to manage staff to reduce premium labor utilization by leveraging best practices, analyzing opportunities, formulating and assisting with recommendations, monitoring and reporting improvements related to staffing and scheduling within the FS application.
- Responsible for collaborative interfacing with appropriate resources in the creation of labor allocation plans, communication of plans to Division PI Labor, and facility leadership through the enforcement of the organization’s staffing model.
- The analyst will, monitor key staffing and scheduling metrics to include but not limited to timely posting of schedules, commitment, and schedule healthiness; provide Facility Scheduler cleanup and standardization support; monitor and communicate on effective utilization of Full-time, Part-time, PRN, and Contract Labor staff in line with the Flex Path approach.
- Works with Division PI Labor and facility leadership to collaboratively develop action items to facilitate efficient and effective coordination of staffing and scheduling.
- Is a resource for the Facility Schedule Actionable Dashboard to the Divisions and facilities. Will share best practices, and provide education on the Dashboard.
- Validates through audits key staff data within FS to include but not limited to competencies and/or certification/licensure expirations for staff being scheduled in FS.
- Reviews staffing grids in FS to ensure grids are appropriately configured to interface with SGN and are assigned Skills with target values.
- Mastery of all Information Systems associated with staffing and scheduling management.
- Produces accurate documentation and data entry that reflects the efforts, communications, and processes associated with filling staffing needs.
- Builds and maintains strong, effective working relationships with a variety of stakeholders.
Required:
- Bachelor’s Degree – Preferably Industrial Engineer, Data Analytics, Economics, Finance
- 1+ year of experience in specifically related duties which are required to perform this role
- Proficient in written and verbal communication skills
- Advanced user in Microsoft Excel
- Strong problem solving skills