Position Responsibilities and Job Functions
Assist the Financial Manager in the following Functions–
- Maintain perpetual inventory system by correctly reporting production, sales, and receipt of raw materials.
- Reconcile physical inventories with perpetual balances at outside storage facilities or internal distribution warehouses and production areas.
- Oversee the processing of weekly and administrative payroll for all plant personnel.
- Maintain property system by determining asset cost and depreciation rate, life, and disposition of capital write-offs.
- Maintain closing week schedules with Corporate Processing and reconcile balance sheets with profit and loss.
- Manage the payment of vendor and inter-company invoices according to Company procedures and insure proper cash flow.
- Direct billing and collection of accounts receivables to insure cash flow and customer cooperation.
- Maintain accurate financial records. Analyze financial statements to insure proper reporting of period results along with explanation and information for department heads.
- Conduct period and year-end closing, financial statement preparation and review and annual budgets.
- Financial advisor to Site Leader and staff. Lead working capital initiative, complete year-end tax reports and annual consensus reports.
- Evaluate job performance on personnel reporting to Financial Manager.
- Miscellaneous
- Verify claims and reserves on risk management.
- Prepare input in corporate utility system based on readings and payment of invoices.
- Prepare weekly profit estimates based on sales forecast and current plant and marketing activity.
- Prepare various cost estimates on new products or package changes. Also, outside sales are continually being analyzed for price quotations.
- Request D&B reports for new customers and determine credit rating and vendor approvals.
- Audit plant expense accounts and validate dollars spent and proof of expenditures.
- Assist in bank reconciliation on payroll and local disbursement accounts.
- Prepare yearly budgets on sales and profit and loss.
- Make daily bank deposits to local depository account.
- Approve all expenditures for mailroom and office supplies.
- Cover mailroom duties when individuals are on vacation.
- Serve as computer operator backup when operator is ill or on vacation.
- Serve as the master security officer for the plant computer and access and passwords. Change menu applications as needed.
- Messenger service coordinator between Pontiac Foods and Corporate Office plus post office.